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A student who has stopped attending classes must immediately withdraw them self from classes. The withdraw process requires students to log on to the registration site and complete the withdraw process by the published deadline. The student is responsible for understanding the impact that withdrawing from classes has on their student account and should contact the Financial Aid Office if they have questions.
The outcome of a complete withdrawal depends on when the withdrawal is initiated and the type of financial aid received. A complete withdrawal may also negatively affect academic progress.
Financial aid recipients who completely withdraw from a semester or stop attending classes prior to the 60% point of a semester are subject to the federal Return of Title IV calculation for federal aid and the Minnesota Office of Higher Education (MHESO) refund calculation for Minnesota State Grant and SELF Loan. The percentage of Title IV aid to be returned is equal to the number of calendar days remaining in the semester divided by the number of calendar days in the semester. Scheduled breaks of more than four consecutive days are excluded. Examples of both calculations are available in the Financial Aid Office.
The responsibility to repay the unearned financial aid is shared by the college and the student. First the college’s share is returned to Title IV programs in the following order: Federal Unsubsidized Stafford Loan, Federal Subsidized Stafford Loan, Federal Perkins Loan, PLUS Loan, Federal Pell Grant, Academic Competitiveness Grant and Federal SEOG. Any remaining unearned aid is then the responsibility of the student and must be collected from the student and returned to the Title IV programs in the order listed above.
NHCC will return its share of unearned Title IV funds no later than 45 days after it determines that the student withdrew or stopped attending classes. Students return their share of unearned aid attributable to a loan under the terms and conditions of the promissory note. Grant repayment is made to the college under the repayment guidelines identified in a notice sent to students after the recalculation is complete.
- The Financial Aid Office checks attendance/last date of activity information on financial aid students. If it is determined that a student received financial aid for a class they did not attend, all financial aid for the class(es) will be returned to the appropriate aid program and the student will need to repay the college.
- Students may also be eligible for a partial tuition and fees refund. Information on the college's tuition refund policy including the dates and refund percentages is located here.
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